Job profile

We are looking to recruit an Administration Assistant to provide administrative and general support to the office including reception and typing duties.

Key Duties and Responsibilities

• Sort and file electronic and hard copy filing.
• Setup new files for clients.
• Archiving
• Deal with incoming and outgoing mail ensuring that internal and external mail is collected, sorted, distributed, checked for accuracy or despatched appropriately.
• Maintenance of files.
• Assist local departments with their work as required e.g. photocopying, data processing.
• Bind accounts, reports, tax returns etc. to a professional finish.
• Provide reception cover as required.
• Setup meeting rooms including teas, coffees, lunches.
• Monitor the admin email inbox.

The successful candidate will have excellent communication skills and the ability to liaise with colleagues at all levels. They will be able to work effectively both within a team and on their own initiative with a flexible approach and ability to adapt to changing demands.  Attention to detail and exceptional organisational skills are essential. 

The successful candidate will be educated to National 5 level or equivalent, which should include English and Maths. An HNC in Administration would be beneficial but is not essential. Candidates should be proficient in MS Word and Excel.